GLRC Minutes
August 3, 2006
@Cedar River Tower 6:30 PM

Members present: Eric Kolsrud, John Karne, Drew McDonald, Scott Alt, Jae Diers, Lenny Baker, Mark Grover, Kate Varnum

1.  Secretary’s Report: July minutes approved per board members.

2.  Treasurer’s Report for July: Approved my members present  $1642.20 available balance  $435.55 outstanding balance $2077.70 total balance

3.  The GLRC pride picnic will be held Sat Sept 23 from 11 AM to 4 PM in the Ellis Park Overlook Pavilion. 

4.  Tom Coyle spoke on behalf of the Building Bridges Bike Ride on September 17.  The bike ride will be from Cedar Rapids to Sudliff.  This is a gay/straight ride.  This will be  an opportunity to raise money for GLRC and pass out tickets for the picnic. Volunteers to help with the bike ride are: Eric K., Scott, 

5.  The Womens’ Music Festival will be September 9th in Iowa City. We have been solicited to be a partner. $50.00 was approved by members present for a  Rock Star Sponsorship.  GLRC Will have a booth to sell left over pride shirts for one dollar.  Scott and Drew volunteered to staff the booth. 

6.  The Trevor Help Line, a suicide line for GLBT youth, has been added to our website. 

7.  John K. And Mark G. to have grant proposal package ready for Philanthrofund by Sept 15 submission deadline. 

8.  A past due amount of $342.26 to Insteprints has been approved to be paid by board.

9.  Jay will put together packets for he and Kate to visit local high schools to help facilitate Gay/Straight organizations. 

10.  Drew and Scott are planning a spaghetti dinner at Faith United this fall.  The date is pending. 

11.  Kate is planning PR training to be tabled for later discussion.

12.  Our next meeting is scheduled for Sept 5th, 2006 @ Cedar River Tower.

GLRC MINUTES FOR
7/13/06
7:30 P.M. @ Cedar River Tower


Board Members Present: Scott Alt, Eric Kolsrud, Drew McDonald, Jay Diers, Mark Grover
1. 6/15/06 minutes to be approved at the August meeting due to absences.
 
2. Treasurers report approved by members present. check book balance: 435.55 outstanding : 47.62 balance w/bank : 483.17
 
3. Eric K. gave hand outs on events and budget planning for future use.

4. Scott Alt reported that Access Line put our Ausadie Ad in their paper for free.

5. Menu for Ausadie was planned and trip to Sams Club for food purchases scheduled.

6. Adam Martin has resigned from the GLRC board.

7. Bill Gates foundation was mentioned as a possible resource for grant money to the grant
proposal team.

8. August meeting to be scheduled after Ausadie.

GLRC BOARD MEETING MINUTES
June 15, 2006
7:30 PM @ Cedar River Tower


Board members present: Eric Kolsrud, Jay Diers, Drew McDonald, Kate Varnum, Lenny Baker, Scott Alt, Mark Grover
      
1.    May 30th Secretary’s report approved by members present with revisions. Treasurer’s report approved by members present.
          $1050.65 Available Balance
          $1194.09 Outstanding
          $2244.74 Total Balance
 
2.        CR Pride Report  76 Needs Assessment Surveys completed. Eric K. gave board members a printed tally of results from survey questions. Profit from CR Pride: $1380.00 ($620.00 in checks)

3.       Board members shall take turns manning the phone line each week.  Erik K. will make spread sheet with board member assignments and a log sheet for to record caller concerns.

4.         Mark G. expressed concerns over ID Glide logo on t-shirts and appropriateness since CR Pride is a family event.  Scott A. said ID Glide is a major sponsor of the CR Pride, and wearing of the tee shirts is strictly voluntary.  Scott said an alternative for next summer’s Pride would be to have GLRC Pride logo on front of tee shirt and “volunteer” on the back.

5.         Scott A. gave Mark G. grant guidelines for the Philanthrofund Foundation.  Deadline for application is September.  The grant writing committee will organize when John K. returns.

6.         Advertising issues regarding Aussadie were addressed.  Next year’s advertising needs to reflect more clearly that Ausadie is a “garden party”, and be emphasized as GLRC’s social event of the year.

7.           The Pride Picnic has been scheduled for August 27, 2006.  Kate is the coordinator.    Kate will check on locations for the picnic.    An auction will be held.  

8.           The chile dinner is scheduled for November 5th, and is tabled for further discussion.

9.            Discussion of Daniel Arthur’s Formal Dinner. Further discussion tabled for next  meeting after we get menu from restaurant,  and what it  will cost the business. 

10.          Scott A. discussed our goal for obtaining a physical location.  He would like to see  GLRC have a space by January 2007.  Jay D. will talk to John Herbert about rental  property possibilities.

 11.            Participation in Iowa City Pride:  Scott will take left over tee shirts from CR Pride to IC Pride and sell them for       $5.00 a piece.  Arrangements have been made to have three tables at IC Pride Kate V. will bring a tent to IC Pride.  Jay D. will tear down following IC pride.

 12.          Our next meeting is scheduled for July 13, 2006 at 7:30, Cedar River Tower.

 

GLRC BOARD MEETING MINUTES
MAY 30, 2006

 Members Present: Kate Varnum, Eric Kolsrud, Mark Grover, Jay Diers, Drew McDonald,  Scott Alt, John Karn

 1.  Mark Grover will assume duties of Secretary for Adam Martin.  Adam Martin will remain on    the board as an at large member.

 2.  May 16, 2006 Minutes approved by members present.

 3.  Treasurer’s report accepted with a balance of $1557.37, and an available balance of $1548.42
 
      Bills to be paid: (after Pridefest)
      INSYNYC  $1197.00
      QUEST       $ 47.09

       Incoming:
      GLRC CARWASH $93.00
       JEFFREY PARENT (Local Realtor)  $100.00 

4.  Jay reported on the GLRC carwash held May 20.  We had four volunteers from out of town,
     and  washed approximately 20 vehicles.

5.  Pridefest Updates:
      Scott, Eric, and Jay made arrangements to get balloons to Green Square Park for Pridefest.

      Kate V. Will bring clip boards for pride attendees to fill out needs assessments at Pridefest.

      Mark G. will assist with clean up duties in late afternoon during Pridefest.

      T-shirt price for Pridefest was approved by members present at $10.00 a piece.

      Cedar Rapids Mayor Halloran will read proclamation for Gay Pride Month.

      Scott A. Stated that the planning committee in the Pride Guide will be listed as the GLRC.

6.  Andy Harrison’s resignation from GLRC board was accepted.

7.  Grant writing activities will be tabled for further discussion later this summer.  Scott A. 
      suggested focus of grant proposals should be on general operating expenses. 
8.  John Karn presented a draft of a fund raising letter that was approved after revision
     suggestions by members present.

9.  Our next meeting will be Thursday,  June 15, 7:30 P.M. at Cedar River Tower.

 

GLRC BOARD MEETING MINUTES
MAY 16, 2006

1.   Sandy Vopalka spoke on behalf of Democracy Iowa expressing her wishes to start an advocacy program with the GLRC that could connect us with like minded organizations, and in turn, would help us grow our own organization. She provided information on ASTRO, a for-profit, data cleaning company that has the ability to clean and correct the GLRC’s membership data. Issues arose among board members about protecting the privacy of information of our members.

 Sandy says the benefits of taking part in this would be free online training for board members that would keep our organization running properly. She emphasized that GLRC could be asked to participate in Democracy Project issues but would not be obligated.  Further discussion of building an advocacy program with this organization is tabled for a time when Brad Clark can provide more information about this project. Brad is currently  serving as a board member of Iowa Safe Schools, Iowa Pride Network, and The Democracy Project.

 2.  Corrected minutes of 5/2/06 meeting approved by board members present.

 3.  Treasurer’s report accepted with a balance of $1460.45

 4.  Update of CR Pride Festival was given by Scott Alt. New pridefest donors include:     Studio 13, CR Piano Lounge, and Peoples Church. List of events include: Quire performance, Pet contest, Political Speakers. We have a DJ to present our programming.

 5.   Scott Alt established a budget of $1600 for the pride festival. Motion moved and  approved by members present. Any expenses over this amount will need further approval, and Scott said the board will be notified either by email or telephone.  Red Bull will be donated for pride along with portable coolers, cocktail tables, and a  Jay  has prepared a needs assessment survey to be handed out at pridefest. 

6.   Scott Alt to provide stats for John Karn to continue working on our fund raising letter.

7.  Formation of grant writing committee is tabled for our next meeting.

Meeting Adjourned

GLRC BOARD MEETING MINUTES
MAY 2, 2006

 
  1. Minutes from 4/17/06 need to be revised per Scott Alt.
  1. Scott reports that we have $843.00 in checks waiting to be deposited, and GLRC now  has enough to cover our expenses for the pride festival.
  1. Wells Fargo has offered to be corporate sponsors for pride.

    4.  Iowa City Pride Festival is June 17, 2006.  Volunteers desperately needed.  Contact Laurie Haag at laurie-haag@uiowa.edu, or Mark Signs at
          masigns@aol.com if interested in helping.

     5.  Des Moines Pride Festival is June 18, 2006.

    6.  Jay discussed his Thursday April 27th meeting with Michael Gorsch from  Des Moines .  They discussed the benefits of being Inner Pride members.  Some of the perks include:
             A. Inner Pride is a resource to help pride fests happen.

    1. Offer resources for Pride Fests.
    2. Insurance for Pride Fests.
    3. Conferences that cover putting on Pride Fests

        Membership fee is on a sliding scale
        Further discussion on becoming members is tabled for future pride festivals.  
  
    7.  Sandy Vopalka, member of the Democracy Project, will be speaking at our next  Meeting, Tuesday May 16 at 730 PM.

     8.  GLRC car wash will be held May 20th at the Hy-Vee on Collins Rd.   Jay reports we have good volunteer coverage for this event.  Eric K. has offered to provide buckets and hoses for this event.  Mark G. will provide sponges.

    9.  Press releases will be written for the car wash and for pride festival per Scott Alt.

    10. Discussion of letter from the board to members/prospective members.  The letter was edited and approved for mailing.  Motion per Scott Alt to approve$200.00 budget for mailing out the letter.  Motion approved by members present.  This will cover expense of paper, printing, labor, and postage.   

    11. Scott Alt discussed getting our bulk mailing permit back.

     12. Jay presented a gift from Michael Gorsch which is a list of private contacts from whom we can solicit donations.
 
    13. John Karn will be working on our fund raising letter.  A grant writing committee will be formed at the next board meeting.

    14. Scott Alt made a motion to pay insurance due of $190.00 to cover GLRC through May 9, 2007.

Motion moved and approved by members present.